Internal Audits
The need for internal management system audits has never been greater, given that many more businesses are now developing their own systems that address environmental, health & safety, quality and CSR issues.
Your company may require the internal audit function to be handled entirely by a third party. The economics of this may be favourable to you, given that the need for training auditors, diverting staff from their normal daily function, developing programmes and handling the findings and recommendations. All this work can be very time consuming, and the output may be variable.
Auditing can be a challenging process for your own staff to undertake and for this reason, Marsden International (UK) Ltd is able to provide you with a professional internal audit service that is both cost effective and which provides valuable information on the state of your management system. Our skill and experience of the audit process is proven and we can often identify areas for improvement that internal auditors may find difficult to identify. It should be recognised that the skills of your own staff can be utilised very effectively (as they have the inside knowledge of the company) and it may be more appropriate for us to provide mentoring and guidance (see training section).
If you would like to discuss this opportunity, call John Marsden on 0772 5687 946.
Please note - we do not carry out accredited certification services as these are undertaken by UKAS-accredited certification bodies. Our role is to provide consultancy support you especially when developing an EMS ready for certification. Our wide experience of certification will ensure that you have an EMS capable of meeting ISO 14001
CERTIFICATION
The situation for certification of OHSMS is less well defined than for ISO 9001 and ISO 14001. This is because there is no ISO standard for OHSMS and accreditation bodies are less inclined to view OHSMS audit criteria as being within the 'ISO system'.
Currently certification is unaccredited, but certification bodies are able to offer certification that follows the management system that each accredited certification body uses for ISO 14001 and ISO 9001
It is understood that RvA (Dutch accreditation body is setting up an approval system to accredit certification bodies with the ability to provide accredited OHSMS certification.
Audit Methodology as Defined by ISO/IEF Guide 66 A certification body should normally (subject to justification of any contrary approach) perform its audit of an organisation's system in two stages at the organisation's site. For the purposes of this guidance two stages are described: the document review audit and the certification audit. The key objectives of each, together with the minimum coverage, are described below: -
Document Review of the OHSMS Certification Process
In this stage of the audit the certification body should: - plan and allocate resources for further document review where required and for the certification-audit
provide an opportunity for immediate feedback of information to the client which may assist in the certification-audit process
collect necessary information regarding the plant and process of the organisation.
The objectives of the pre-audit are to provide a focus for planning the certification-audit by gaining an understanding of the OHSMS in the context of risk assessments, policy objectives and regulations, and of the organisation's state of preparedness for audit.
Audit of the OHSMS Certification Process
The purpose of a document review is to ensure that the organisation's management system is ready for the certification audit: -
safety licences are in place;
the OHSMS is designed to achieve compliance with regulatory requirements;
the implementation of the OHSMS justifies proceeding to the certification audit;
the internal audit complies with the requirements of the standard and can be used as a basis for the conduct of the certification-audit;
the information gathered can be used to determine the way in which the certification-audit has to be conducted (planning, capacity and expertise).
OHSMS Certification Audit
What does the certification body look for?
Records of Regulatory compliance, follow-up & acceptance of satisfactory compliance by regulators
Communication with Interested Parties on risks and accident potentials
Documented Evidence of effective monitoring, checking, effectiveness of resultant corrective & Preventive actions
Documented Evidence of systematic planning, execution, recording reporting of results & Follow-up activities to ensure continued suitability of Management system
Management Review Records to establish effectiveness of actions
Availability of relevant Authorisations and Permits
Documented Management Programme in pursuance of Objectives and targets and Legislative/Regulatory Compliance
Trained & Competent Manpower
Documented Procedures understood and followed by personnel
Surveillance Audits
At each surveillance the certification body should pay attention to the following: -
the effectiveness of the OHSMS with regard to achieving the objectives of the organisation's OH&S policy;
an interview with management, responsible for the OHSMS;
the functioning of procedures for notifying authorities of any accidents that breach legal requirements;
progress of planned activities aimed at continuous improvement of safety performance and achievement where applicable;
follow up of conclusions resulting from internal audits;
action taken on non conformities identified during the last audit.
